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Scholarships and Awards Frequently Asked Questions
Frequently Asked Questions Regarding Arts and Sciences Scholarship
and Awards Applications:
Question
What does “submit 8 copies of this application cover sheet
along with the attachments…” mean?
Depending on which scholarship you apply for, there will be
a certain number of copies and attachments that will be
required, such as official transcripts, an essay, a letter of recommendation,
etc. For example, the K.S. Cheng Memorial Scholarship requires the
following:
To complete your original packet, be sure to include:
1. A completed application cover sheet
2. The description of your academic career
3. Your financial needs
4. A letter of recommendation
5. Official university transcripts
6. The required essay
Then make the required amount of xerox copies of each item in
your
original packet (if it says “submit 8”, make 7 more
copies and submit them along with the original. Please collate each
packet according to the order in which the items appear on the application
cover sheet. Bind each with a staple or paper clip.
Question
How should our application be submitted?
Submit the original application and its duplicate packets bound
in one big rubber band or in one big envelope. There is no need
to enclose each packet in separate envelopes, folders, report covers,
etc.
Question
Why do we need to make copies of our
application?
There are usually 3 to 8 scholarship committee members, so each
committee member gets their own stack of applications to review.
Question
What is expected from the letter of recommendation?
A letter of recommendation should mention all your positive
qualities not revealed by objective data such as test scores. A
substantive letter from a teacher or faculty member who knows you
well can often be very persuasive to the scholarship committee.
You may either:
a) Pick up the original or get it sent to you and then make as many
copies as required.
b) Ask your professor if he or she can make the required number
of copies of the original for you. You can pick up the original
and the copies or ask that they be mailed to you. Make sure you
specify to your professor the number of copies you need.
Question
Should the letters of recommendation be in
sealed separate envelopes?
No. Enclosing the letters in separate envelopes is not necessary.
When collating each letter into each packet, make sure each letter
is in its correct order.
Question
What if my professor insists on not letting
me see the letter and sends it separately to the scholarship
committee?
If your professor insists, then it’s okay. Just ask him
or her to make the required number of copies for you and enclose them along
with the original. If this happens, do not staple your packets.
Please add a note indicating that the letter of recommendation will
arrive separately.
Question
Where can I get an official university transcript?
Go to the second floor of the Queen Lili‘uokalani Center
for Student Services. On the left hand side there are business windows.
There should be a window that has transcript request forms available
on the side. Fill out a form and pay at one of the business windows.
There is a fee of $5 for your transcripts to be processed that usually
takes about 1 week. Additional fees may apply.
Question
Do I need to request multiple copies of my
transcript?
No. All you have to do is request one. You may have the transcripts
sent to yourself or you may pick it up yourself. The transcripts will have “Issued
to Student” stamped on it. This is fine. You then must make
the required number of copies and collate into each packet.
Question
Do I have to be Chinese in order to apply for the K.S.
Cheng Memorial Scholarship?
No, but those with Chinese ancestry will be given a preference
for this scholarship.
Question
How long will it take before I know whether
or not I got the scholarship?
It usually takes about a month for the scholarship committee
to review the applications, interview eligible candidates, and make a
final decision.
Question
Can I apply for more than one scholarship?
Yes, we encourage our students to take full advantage of all
scholarship opportunities available to them.
Question
If I received a scholarship in the previous
years, can I apply again?
Yes, a student is eligible each new year a scholarship is
offered.
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